Operation Fund Officer

External Vacancy announcement



The Citizens Charter is a National Priority Program (NPP) of the National Unity Government (NUG) that was officially launched on September 25, 2016.

The Citizens Charter is an inter-ministerial, multi-sectorial NPP, where Ministries have collaborated to provide basic services to rural communities. The key service delivery ministries involved are: Ministry of Rural Rehabilitation and Development (MRRD), Ministry of Education (MoE), Ministry of Public Health (MoPH) and Ministry of Agriculture, Irrigation and Livestock (MAIL), with oversight by Ministry of Finance (MoF). MRRD has a key role and will be responsible for infrastructural development and strengthening CDCs and Cluster CDCs. The Community Development Councils (CDCs) will be linked to sub-national government to improve communication and coordination from the community to the district, provincial and national levels - increasing Government visibility and accountability. The Citizens’ Charter is an important foundation for the Government’s reform agenda, contributing to a number of priority areas including: Ensuring Citizens’ Development Rights; Building Better Governance; Reforming Development Planning & Management and Developing Partnerships.

The Citizens Charter intends to improve service delivery by ensuring minimum service standards, provide greater responsiveness by the Government to the people and increase the level of public satisfaction with services. The Charter commits to deliver the following core services across the country over a 10 year period:

  • Basic health services
  • Basic education access
  • Safe drinking water and sanitation
  • Improved farming technologies and the delivery of extension services
  • Rural connectivity with tertiary roads
  • Rural renewable energy



Title:                                              Operation Fund Officer

Vacancy Announcement No:      208/HRMD/CCAP/MRRD

No. of Post:                                   1

Duty Station:                                 Kabul

Duration:                                      1 Year (extendable)

          Salary:                                           As per NTA Salary Scale

          Announcing Date:                        23 October, 2018 

          Closing Date:                                11 November, 2018





Duties & Responsibilities:


The Operation Unit is responsible to supports the EQRA &CCAP through the efficient management and accounting of (a) the operation funds expended for the running costs of CCAP management infrastructure in Kabul HQ and field offices and FP payments, and (b) other payments, which will be processed through the Ministry of Finance.


The Grants Officer supports the EQRA project on the verifications & disbursements of School Projects over the implementation period of five years.

Key Responsibilities:


  • Examine and verify all EQRA& CCAP related disbursement requests, CDC/CCDC bank account details, and other requirements against approved subproject proposals and OM guidelines.
  • Verifying closuresforms (SFSR & CFHs) of EQRA and CCAPfinancedsub-projects in the system based on guidelines of CCAP OM.
  • Return those EQRA and CCAP disbursement requests that do not meet the criteria for disbursements and/or need other revisions to the PMUs and advise the PMUs of the corrections needed.
  • Prepare disbursement batches for EQRA & CCAPrequests.
  • Printing & checking the EQRA batches before signing.
  • Preparing EQRA& CCAPbatch summary and cashbook for signatures.
  • Updating Batch & Reversals Register Books on regular basis for EQRA School Projects.
  • Submitting reversals/correction letters to DAB 
  • Report any ineligible request and the reason(s) to the Unit Head & PMUs for resolving.
  • Assist the senior grants officer in preparation of the daily, quarterly disbursement report and reconciliations.
  • Maintain proper and date-wise, province-wise filing system of all disbursements, batches, supporting documents, reports, letters and other documentations.
  • Assist the Senior Grants in preparing reversalletters for CDCs/CCDCs grants in line to EQRA.
  • Assist the Senior Grants Officer the Grant team for the preparation of training material.
  • Travel to field offices on need basis.
  • Other tasks assigned by the Head of Grant Unit. Prepare payments vouchers for all receipt/refunds of EQRA &CCAP Head Quarters.
  • Posting entries of all operation expenditures in the computerized accounting software (quick book) in accordance to the MoF Charts of Accounts.
  • Maintain proper filing system for all payments, receipts, supplier’s contracts, supporting documents, reports, letters and other documentations.
  • Prepare and process monthly payroll for HQ, provincial offices& international staff.
  • Prepare Supplier’s income tax transfer.
  • Liaison with payments unit on process of all EQRA & CCAP vendor payments.
  • Liaison with the departments (HR, Procurement & Admin) on day-to-day finance related activities.
  • Prepare weekly, monthly, quarterly, and yearly expenditures reports.
  • Ensure sufficient budget is available for any PRF request by each department and approve the PRF form.
  • Verify accuracy and completeness of all outgoing documents from the operations unit for compliance with EQRA &CCAP financial guidelines.
  • Maintainand update the Payment Tracking Sheet (PTS) and Document Tracking Register (DTR)for all invoices, payments and documents.
  • Assist the senior finance officer on assigned day-to-day activities.
  • Other special duties as assigned by Head of Unit.




Knowledge/Experience, Qualifications/Skills and abilities required:

  • Have clear understanding and knowledge of relevant guidelines and policies as stated in the CCAP Operations Manual (OM) and the Financial Management Manual (FMM). Implement and apply the financial policies and procedures in overall accounting activities.
  • Minimum bachelor degree with 4 years experience in the related field.
  • Having required skills in the related technical field.
  • Writing and communication ability in professional and related area
  • Fluency in English, Dari and/or Pashto in speech, writing and comprehension.






How to Apply:


Please send your  up-to-date CV with covering letter telling us why you are applying and how you met the required competencies before closing date, Interested Afghan Nationals should submit their applications in writing (clearly indicating in the subject line the title of the position and Vacancy Announcement Number e.g. (Operation Fund Officer) 208/HRMD/CCAP/MRRD to:  vacancies@ccnpp.org   




Important Note: any/all applications without the mentioned subject line will not be considered.



The MRRD/CCNPP strongly encourages women candidates to apply. It applies a pro-active and positive discrimination policy towards women candidates as follows:

  • Women candidates with slightly lower than the stated required educational qualifications will also be considered.
  • If offered this position, the woman position holder will be allowed an adult male or female relative as a Mahrram for official travel, if/when required.
  • The MRRD and its CCNPP will promote a woman-friendly environment with clear anti-harassment policies enforced.


The Human Resources Management and Development Division

Tashkilat Street, District 6th, Darul Aman

Citizens Charter National Priority Program

Ministry of Rural and Rehabilitation and Development

Kabul, Afghanistan,